Adjust Team Security Settings

These features are only available to Business team admins

Business team administrators can adjust security options in the Settings section of the My Team page. 

 


 

In this Article:

 


 

About Team Security Settings

Business team administrators can adjust team security options from the Settings section of the My Team page. Team administrators can:

 

  • Only allow access to your workspaces from certain IP ranges (e.g. from your offices)
  • Adjust who can join your team. Join by invitation only or allow all users from certain domains to be automatically approved.
  • Display users' full names instead of first names.
  • Restrict the use of certain features, including the ability to share and publish mind maps.
  • Backup and export their team's data via SSH or FTPS.

 


 

Only Allow Access to Your Workspaces From Certain IP Ranges

You can restrict access to your team's mind maps and make them only accessible from certain IP ranges (e.g. from your offices). To do this:

 

  1. Click your user avatar in the top-right corner of the MindMeister interface.
  2. Select Account to access the accounts page.
  3. Click Settings under My Team on the left side of the accounts page.
  4. Switch to the Permissions tab.
  5. In the text field below the "Restrict Access" header, enter either single IP addresses or ranges. Separate multiple addresses with a comma.
    (ex: 8.8.8.8, 4.4.4.4/12) 
  6. Once you're finished, click Save Changes.

    Restrict_IP_Access_2x.png
Warning

Entering the wrong IP address will cause an immediate lock out!


 

Restrict Which E-mail Domains Can Join Your Team

By default, only users who have been invited can join your team. Team administrators can also choose to allow all users who sign up with email addresses from an approved domain to be added automatically to the team. To do this:

 

  1. Click your user avatar in the top-right corner of the MindMeister interface.
  2. Select Account to access the accounts page.
  3. Click Settings under My Team on the left side of the accounts page.
  4. Switch to the Sign Up tab.
  5. Click "Email addresses from the following domains."
  6. Enter your domain (@domain.com). Separate multiple domains with a comma.
  7. Click Save Changes.

    Restrictaccess_MT_New_2x.png

 

Adjust Whether Users' Full or Partial Names Are Displayed

By default, only users' first names are displayed in Meister software. Team administrators can choose to show users' full names instead. To do this:

 

  1. Click your user avatar in the top-right corner of the MindMeister interface.
  2. Select Account to access the accounts page.
  3. Click Settings under My Team on the left side of the accounts page.
  4. Scroll down to the Display Names header.
  5. Check the box marked "Show full names instead of first names."
  6. Click Save Changes. 

    mceclip2.png

 

Restrict Collaboration with Externals

By default, team members can collaborate with any user. However, MindMeister team admins can choose to restrict collaboration to team members only or to users with specific email domains. To do this:

 

  1. Click your user avatar in the top-right corner of the MindMeister interface.
  2. Select Account to access the accounts page.
  3. Click Settings under My Team on the left side of the accounts page.
  4. Navigate to the Permissions tab.
  5. Scroll down to MindMeister Permissions and click Edit.
  6. Choose your preferences under "Restrict Invitations to Mind Maps" and click Save changes.


 

Disable Features and Restrict Map Sharing

For security purposes, you may also wish to disable certain features in MindMeister, including the ability to publish and share mind maps. To do this:

 

  1. Click your user avatar in the top-right corner of the MindMeister interface.
  2. Select Account to access the accounts page.
  3. Click Settings under My Team on the left side of the accounts page.
  4. Navigate to the Permissions tab.
  5. Scroll down to MindMeister Permissions and click Edit.
  6. Scroll down further and choose your preferences under the Restrict Features header.
  7. Click Save changes.

 

Backup and Export Team Data

Business team administrators can create bulk exports and backup their team's data to their own servers via SSH or FTPS. To do this: 

 

  1. Visit the MindMeister Preferences page.
  2. Click Exports.
  3. To backup your team's data to your own servers, choose whether to schedule daily or weekly exports and enter your desired information.
  4. If you'd like to export all of your team's data to a single ZIP file, choose a format from the drop-down menu under the Export header, then click Export.

 


 

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Learn more about managing a MindMeister Team: